Add Meeting Room In Outlook 2016

A room mailbox is a resource mailbox that s assigned to a physical location such as a conference room an auditorium or a training room.

Add meeting room in outlook 2016.

After an administrator creates room mailboxes users can easily reserve rooms by including room mailboxes in meeting requests. In this post i will describe how to add a room in outlook 2016 in order to use this feature we must use a microsoft exchange server account. Choose the zoom outlook plug in. You can choose whatever you wish but your users will see this name.

The zoom scheduler add in is designed to make scheduling a zoom meeting within microsoft outlook simple. Select the com add ins. If you do not see the schedule a meeting icon in the menu ribbon open your outlook options. Use the scheduling assistant.

You may already have created distribution groups in the past that contain your conference rooms. You also can use the keyboard shortcut ctrl shift q to create a new meeting. Check the zoom outlook plugin box. This add in allows you to easily add a zoom meeting to any new or existing calendar event.

From the inbox select new items meeting or in the calendar select new meeting. If you use an microsoft 365 or microsoft exchange account with outlook you can use the scheduling assistant and room finder to help schedule your meetings. Simply configure your settings and the meeting url and information is added to the body of the calendar event. If you want to schedule on behalf of another zoom user see the article about scheduling.

When we are creating a meeting request we usually include the location of the meeting in our request. In outlook 2016 and outlook for microsoft 365 you can start typing a location s name for example fourth coffee shop or conference room 23 and outlook will look for location matches. You will need to create an email address for this room. Scheduling meetings for others.

Next click the plus icon to create a new meeting room. 12 minutes to read 5. This is the name that will be displayed in your outlook calendar. First of all we must select the file tab in order to move to.

Select one of the suggestions to choose that location or continue typing to enter another location. Configure your new meeting room. Add a meeting subject start time and end time and location. In order to find a room we usually use the address book in order for it to be held.

You will need to give it a name.