Click open a shared calendar.
Adding meeting room in outlook.
On the home tab choose new items meeting.
The add mailbox window appears where all we have to do is to type in the name of the room that we want to add in the add mailbox text area.
Actually you can change the calendar view to list view and add show the meeting organizer information in the events list in a column.
Once done we press the ok button on all the open windows in order for us to return in our inbox.
Next click the plus icon to create a new meeting room.
This is the name that s listed in the resource mailbox list in the exchange admin center and in your organization s address book.
We have successfully added a room in outlook 2016.
In outlook 2016 and outlook for microsoft 365 you can start typing a location s name for example fourth coffee shop or conference room 23 and outlook will look for location matches.
Repeat steps 3 5 for any other calendars.
Type conf and click ok.
This is the name that will be displayed in your outlook calendar.
Add a meeting subject start time and end time and location.
Inside the meeting room the front of the room display and console will show that you are trying to add the room and simply accept the incoming invitation on the console to bring the room into the meeting.
Use the options on the page to specify the settings for the new resource mailbox.
It is tedious to open a meeting every time for getting the organizer information.
This adds the room as a resource even though it will appear in the to.
Configure your new meeting room.
Before you configure the view settings you must make sure the microsoft outlook is in the calendar view.
You ve now reserved it.
Or select the room in the global address list click the resource button.
Proximity join from microsoft teams rooms.
Select one of the suggestions to choose that location or continue typing to enter another location.
If a room is not scheduled as a resource the meeting request will not be placed on the room resource s calendar auto accept or forwarded to delegates moderated.
If you re using the new admin center preview this is called rooms equipment.
You will need to give it a name.
Click the rooms button on the meeting request window.
Schedule a new meeting and add the room or equipment to the meeting like you would when inviting other employees or customers.
To create a room mailbox click new room mailbox.
Choose the room that you want to add and click ok.
Click show all if you don t see resources right away.
Click on calendars.
